As a bulk transport business, Porthaul’s remit varies. One truck might be transporting fertiliser or grain, while another will be carrying live produce or limestone. This range of activities means it not only operates a large fleet of trucks, but also plant and heavy hauling equipment, logging vehicles, refrigerated vans and earthmoving machinery. With so much going on, the business wanted to better manage all these moving parts, and make sure it was getting maximum value out of each one.
Integrating all systems into one
As a long-time user of Teletrac Navman’s GPS tracking solution, Porthaul made the decision to shift all its fleet management requirements to a single system. “At one stage we had three different fleet management solutions across the business, so it was a nightmare to manage”, James Williamson, Operations Manager at Porthaul, says. “That’s why we decided to switch to Teletrac Navman for everything. It’s a lot better having every truck operating on the same platform. We’d tried most of the solutions out there and Teletrac Navman was by far the easiest to use.”
Switching to one fleet management solution allowed for greater efficiency across the whole business. “It saves us a heap of time, not having to look at three different systems and match up the data”, Ange Marlow, Administration Manager says. “It was also a very smooth roll-out process. It was well planned and executed, and communication throughout was excellent.”
Putting money back in their pocket
While Porthaul was anticipating the efficiency benefits of moving all its tasks to the one platform, there was one unexpected advantage. As the business does a lot of forestry work, it regularly travels off-road, as well as operating auxiliary equipment and machinery. This means the business is eligible for rebates on fuel used for those purposes – but only if a claim is made.
“Before implementing Teletrac Navman’s FTC Manager, we weren’t tracking or claiming off-road use at all, it was too hard. We weren’t even aware a rebate was a possibility”, Marlow says. With the support of Teletrac Navman partner PPM Tax and Legal, Porthaul kicked off with a four-retrospective review of its fuel tax credit claims, going back to 2014. It received a massive six-figure refund in fuel tax rebates that had previously gone unclaimed. “Managing fuel tax is an integral part of our business, so it only made sense to implement a solution that makes it so much easier”, Williamson says.